Request for Bids-Heberlig Palmer Park Renovation

The plans for the park upgrade were formally accepted by DCNR (Department of Conservation and Natural Resources) as they needed to approve everything since they provided us with a $67,500 matching grant. The borough is now accepting bids through February 11th for the construction of the park and bids should awarded early spring for a summer build.  The official request for bids from the borough is below.  Interested construction companies should contact Parks and Recreation for the engineer certified designs needed to create a bid.  A mandatory pre-bid meeting is scheduled for February 3rd and all interested companies must attend it or their bid will not be accepted.

Frederick Seibert and Associates is the design firm who drew up the engineer certified plans the bids will be based on.  The project is a federal prevailing wage job (Davis-Bacon Act) and there is also a section 3 local hiring requirement.  This essentially means that 30% of new hires of the contractor must come from the Harrisburg/Carlisle/Perry County area.

Time Frame

As far as the time frame, our bid specs say that the project must be completed 200 days after the notice to proceed.  If all goes well with our bidding process, we anticipate getting the bid approved at the March 10 Borough Council meeting so the project will hopefully be completed by mid October.  

For those who have followed the project, there were a few changes to the design due to requirements in the DCNR grant.  Specifically the changes are to the play area because they have to be made of elements that can last 25 years.  The design used natural elements such as wood logs, creative landscaping and boulders.  The logs can’t be used due to the grant funds so for the time being, we scaled back some of the elements so the bid could move forward.  We are planning to continue work on this area but it is outside of the grant funds so we may have to do a bit of additional fundraising.  We are also looking for other volunteers to assist with some of the work.  We have planned to use Perry-Cumberland Vo-Tech to build some of the elements and for some landscaping installation so we are only paying for materials since they offer free labor because they are training.  This will hopefully happen as long as the timeline doesn’t get pushed back for any reason.

NOTICE

The Borough Council of the Borough of Carlisle, Cumberland County, Pennsylvania, 53 West South Street, Carlisle, PA 17013,  will accept sealed proposals until 1:30  p.m., prevailing time,   February 11, 2016,  for the following:

Heberlig-Palmer Park Renovation Project

All bid proposals shall be properly executed in ink without alterations and shall be complete.  All bid proposals must be accompanied by a certified check or bid bond in the amount of ten percent (10%) of the bid.   Specifications and bid forms may be obtained at no cost from the offices of Borough of Carlisle at the address above from 8:00 a.m. to 4:00 p.m., Monday through Friday, except holidays. The successful bidder will be required to post a performance bond in the amount of ten percent (10%) of the bid price.

A mandatory pre-bid meeting will be held on Wednesday, February 3, 2016, at 1:30 p.m. at the offices of the Borough of Carlisle, 53 W. South Street in Carlisle, PA.  Bid Proposals will be opened at 1:30 p.m. on February 11, 2016, at the offices of the Borough of Carlisle.  Unless all bids are rejected, the lowest responsible bidder may be selected at a public meeting of the Borough Council to be held March 10, 2016, at 7:00 p.m. at the offices of the Borough of Carlisle noted above.

This is a federally funded project and federal wage rates in accordance with the Davis-Bacon Act shall apply to this project.

Borough Council reserves the right to reject any or all bids or parts thereof and to waive any defects or irregularities in the best interest of the Borough.

 

Borough of Carlisle

Matthew Candland, Borough Manager

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